With V3 of apps WorkSmart & apps SmartDoc you can set up the document to be protected from change by your author teams.
This changes was requested by an Insurance company CEO who wanted his representatives out in the field to be able to generate a document but not to make any other changes - as he would be liable if unapproved information went out to the customer.
They can generate the document using the business rules but they won't be able to make other changes, or at least only changes you specify when you protect the document.
These instructions apply to both MS Word 2010 and 2013, and possibly other versions.
To protect template content (or any document content):
1. Open your template or document.
Remember, if you are protecting the content in a template, you right-click on the template file in Windows Explorer and select Open
2. Click on the Review tab
3. Click on Restrict Editing - this displays the Restrict Editing panel which gives you three sections to apply protection criteria.
4. Select the protection you want to apply to most of the document.
For example, if you want no one to make any changes to the document, select "No changes (read only)" under 2. Editing restrictions.
The options you can select here are